Administrative Assistant
Southern Piedmont Piping is looking for an experienced, assertive Administrative Assistant to work in a detail oriented, locally owned, family operated construction company. Successful candidates must be outcome-oriented, be able to manage their daily tasks, and have a professional demeanor. This job will be a full time, in person, position, although we may consider splitting this into two part time positions if the right combination of applicants apply.  Applicants are required to submit a resume along with a cover page, three business referrals, and any social media links (i.e.: Facebook, LinkedIn, Google Plus).
 
JOB SUMMARY
Duties include handling of confidential and proprietary information associated with business protocols, customer information, and employee personal data.
 
JOB LOCATION AND HOURS
2798 Lower White Store Rd,
Peachland, NC near the Anson County and Union County line.  Approximately 30 minutes east of Monroe.
Mon-Thurs 7:30-5pm. Fri 8-12
 
ROLE & RESPONSIBILITIES
 
Software Knowledge Required

• Quickbooks
• Dropbox
• Microsoft 365: including outlook, word and excel
  • Bonus points for knowledge of:
    • Contractor Foreman
    • ISNetworld
    • Ariba, SAP, and/or other client/customer online management systems

 
Skills Required
•Strong administrative skills such as filing, organizing, answering the phone, typing, faxing, scanning documents, etc
•Friendly customer service skills, over the phone and in person, with our customers and fellow associates
•Problem solving skills and the ability to prioritize tasks
• The ability to recognize a problem and have the confidence to ask for help when needed
•Punctual, self-motivated, organized, detailed oriented, and honest
•The ability to keep the confidentiality of the business and its employees
•Once trained you will be expected to prioritize your tasks and work on your own
•Proficient in Microsoft Office Suit 365, Quickbooks, and Dropbox
Job Duties include

• Answering phones and transfer to appropriate team member
• Receiving, sorting and distributing incoming mail
• Maintaining the general email inbox for the company
• Receiving, sorting and processing daily supplier invoices
• Maintaining office filing and storage systems
• Billing out projects with the assistance of upper management
• Intake and process weekly time reports from all the crews
• Accurately updates, maintains and organizes employee records
• Inputs timesheet and other related data into payroll system
• Maintains effective communication with Project Managers, ensuring management is effectively communicating updates on infield employees, and is aware of any needed items, notices, problems or issues
• Process customer payments
• Reconcile cash and credit accounts in quickbooks on a monthly basis
• Pay vendor invoices
• Maintains office supplies by checking stock to determine inventory levels; anticipating requirements

 
REQUIREMENTS
•High school graduate or equivalent required
•2-3 years of administrative experience in a fast paced environment
•Valid driver’s license 
•Strong computer skills to include Word, Excel, Outlook, Dropbox and Quickbooks
•Excellent written and verbal-communication skills; proper usage of grammar is a must! 
•Must be organized, detail-oriented, self-motivated and able to multi-task
 
COMPENSATION / BENEFITS
•Full time, in person position, $20-$25/hr?, Part time position $16-$20/hr
•Medical coverage, BCBS + Delta Dental for full time employee
•1 week of vacation after six months as a full time employee, and two one-week paid vacations per year after 1 year of full time employment.  If we do hire two part time employees, paid vacation will not apply.
•Paid holidays:  New Year’s day, Good Friday, Easter Monday, Memorial Day, July 4^th, Labor Day, Thanksgiving Day + Friday, Christmas day + Christmas eve is a half day.
•Eligibility to participate in 401(k) plan once vested

• Business casual (no shorts, no leggings)
• Car allowance for any errands you may run on behalf of the business

 
Reliable transportation will be necessary.
 
Congratulations!!  You made it this far, so you must still be interested.  The job can/will be stressful at times, but it will also have a lot of chill moments.  We pride ourselves in striving to maintain caring, friendly relationships with our coworkers and customers.  If you’re looking for a place where you can take pride in your work, make some good friends, and have the occasional good story to tell once you get home, this may just be the place for you.