Administrative Assistant
Looking for an experienced, assertive administrative assistant to work in a fast paced, locally owned, family operated construction company. Successful candidates will have excellent customer service and must be outcome-oriented. The ability to work in a fast paced, entertaining environment with a strong attention to detail. You will be fully engaged and busy from the first day, and we guarantee there will never be a dull moment.  This job will be a full time position.  Applicants are required to submit a resume along with cover page, referrals, and any social media links (i.e.: Facebook, LinkedIn, Google Plus).
 
JOB SUMMARY
Duties include handling of confidential and proprietary information associated with business protocols, customer information, and employee personal data.
 
JOB LOCATION and HOURS
Peachland, NC, near the Anson County and Union County line
Mon-Thurs 7:30-5pm. Fri 8-12

ROLE & RESPONSIBILITIES
 
Skills Required
•Ability to juggle multiple projects with care and accuracy
•Strong administrative skills such as filing, organizing, answering the phone, faxing, scanning documents, etc
•Exceptional customer service skills, over the phone and in person, with our customers and fellow associates
•Strong sense of urgency and problem solving skills
• The ability to recognize a problem and have the confidence to ask for help
•Resourcefulness
•Punctual, self-motivated, organized, detailed oriented, and honest
•The ability to keep the confidentiality of the business and its employees
•Once trained you will be expected to prioritize your tasks and work on your own
•Proficient in Microsoft Office Suit 365, Quickbooks, and Dropbox
General Administrative Duties

• Answers phones and transfer to appropriate team member
• Receives, sorts and distributes incoming mail
• Receives, sorts and processes daily supplier invoices
• Maintains office filing and storage systems
• Bill out projects
• Performs work related errands as requested such as going to the post office or bank

Human Resources and Payroll Duties

• Intake and process weekly time reports from all the crews
• Maintains HR records by recording new hires, processing applications, processing background checks, coordinating drug testing,  processing terminations, and disciplinary action forms
• Enters changes into employee master files
• Process and manage insurance applications for employees
• Runs various reports as requested
• Maintains current HR files and databases
• Accurately updates, maintains and organizes employee records
• Performs file audits to ensure all required employee documentation is collected, complete and maintained
• Performs various administrative tasks in support of payroll operations, including data entry, copying, sorting and filing
• Inputs timesheet and other related data into payroll system
• Maintains effective communication with Project Managers, ensuring management is effectively communicating updates on infield employees, and is aware of any needed items, notices, problems or issues

Bookkeeping

• Process customer payments
• Bill customers
• Reconcile cash and credit accounts in quickbooks on a monthly basis
• Mail quarterly and annual tax filings
• Pay vendor invoices

 
Ordering and Inventory Control

• Maintains office supplies by checking stock to determine inventory levels; anticipating requirements
• Places orders, verifies receipt, and stocks items
• Sources products from various web based suppliers

 
REQUIREMENTS
•High school graduate or equivalent required
•2-3 years of administrative experience in a fast paced environment
•Valid driver’s license 
•Strong computer skills to include Word, Excel and Quickbooks
•Excellent written and verbal-communication skills, proper usage of grammar is a must!
•Must be organized, detail-oriented, self-motivated and able to multi-task
 
COMPENSATION / BENEFITS
•Pay dependent upon experience and references
Medical coverage
•1 week of vacation after six months as a full time employee, and two one-week paid vacations per year after 1 year of full time employment
•Paid holidays
•Eligibility to participate in 401(k) plan once vested

• Casual dress (except for athletic wear and/or yoga pants)
• Performance based bonuses
• Car allowance for any errands you may run on behalf of the business

 
Reliable transportation will be necessary.
 
Congratulations!!  You made it this far, so you must still be interested.  The job can/will be stressful at times, but it will also have a lot of chill moments.  You’ll have the privilege of working with some really awesome coworkers and customers.  If you’re looking for a place where you can take pride in your work, make some good friends, and have the occasional good story to tell once you get home, this may just be the place for you.